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EHR and practice management for mental / behavioral health

2015 Compliance Guide (Part 1): PQRS

PIMSY behavioral health EHR deadline ahead

by Leigh-Ann Renz, 1/7/15

The 2014 PQRS deadline for mental / behavioral health is drawing close

Are you going to be docked on all of your Medicare reimbursements? Do you qualify for PQRS?

If you have clients who are Medicare Part B or Railroad, then you qualify for the PQRS reporting program. This means that you must report on applicable measures, or your Medicare reimbursements may be docked. A 1.5% penalty will be levied in 2015 for 2013 data, and a 2% penalty will be levied in 2016 for 2014 data. Click here for detailed articles in the PIMSY PQRS Resource Center.

How do you avoid the PQRS penalty for 2014?

That depends on which method you use to report: we recommend that you use claims-based reporting (via g-codes), as it’s the easiest and cheapest method. Using the claims-based method, in order to avoid the 2014 penalty (levied on all 2016 reimbursements), you must report on at least 50% of all applicable clients.

How does claims-based reporting work?

You simply add a g-code to your billing for 50% of Medicare clients that meet the measures. Some EHRs provide help with this process. For example, the PIMSY PQRS tool makes it easy: it alerts you each time you file a qualifying claim, and you simply follow its steps to complete the process.
The only claims that qualify for 2014 are for dates of service between 1/1/14 and 12/31/14, and they must be submitted by 2/28/15.

What if you haven't been reporting via claims throughout 2014?

If you haven’t been reporting via claims throughout the year, you may not have enough un-billed claims to capture 50% of your qualifying clients. Claims cannot be rebilled or otherwise re-processed for PQRS, and if you haven’t been reporting throughout the year, you may not be able to avoid the penalty via the claims-based method. In that case, you’ll have to report via registry in order to avoid the penalty.

The downsides to using a registry are that most charge a fee, and you have to file / submit your data to an outside vendor, which of course is more work than simply processing it in your EHR. The upside is that you may still qualify for the incentive, as you are reporting on the whole year. Registries may have an earlier deadline date than 2/28/15, so be sure to confirm this with them.

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How do you get the PQRS incentive for 2014?

This is the last year that incentives are being offered: 1.5% on all Medicare reimbursements. For claims-based reporting, you must not only satisfy the 50% rule, you must also make sure that your reporting satisfies 9 different measures across 3 domains, which you’ll have to track manually. For registry reporting, the vendor should guide you through the specifics of reporting in order to secure the incentive.

Where do you go from here?

1) Confirm that you qualify: do you see clients who are Medicare Part B / Railroad? If yes, then you need to participate in the PQRS reporting program.

2) Have you been reporting via g-codes throughout the year? If not, you need to determine if you have enough unbilled claims to meet the 50% requirement. This is manual checking process, but we have created a report in PIMSY to help: the PQRS QDC Note Report shows how many g-codes you have submitted for the year, which you then calculate against your total number of Medicare claims to determine if you have met the 50% requirement.

There is a second method to check your IACS account: click here for details. Like PIMSY, your EHR may help you determine the 50% threshold. If you don’t have enough unbilled 2014 claims, you’ll need to report via a registry. Click here for one option, or here for a complete list.

PIMSY PQRS Report:
pqrs-report-crop

3) If you have been using claims-based reporting, you can confirm that CMS has counted your submissions by looking at your remittances: there will be a denial remark on the 835, showing that these claims have been counted toward your reporting submissions. You’ll want to pull the paper version of the Medicare remittances from your clearinghouse and check for that denial code/remark. You can also use the IACS log-in (use link above) to confirm the status of previous PQRS reporting submissions.

4) Keep your eyes open for another post in a few weeks about 2015 reporting, as PQRS will be different going forward!

Resources

2015 Compliance Guide Part 2: DSM-5
2015 Compliance Guide Part 3: ICD-10
2015 Compliance Guide Part 4: HIPAA

Check out our PQRS and Compliance Resource Centers for more details. For more information on how PIMSY helps you maintain compliance for PQRS, Meaningful Use, DSM, ICD - and more - contact us: 877.334.8512, ext. 1 This email address is being protected from spambots. You need JavaScript enabled to view it.

click here for pdf

(Disclaimer: Ultimately, it is the responsibility of each practice to ensure PQRS compliance. PIMSY EHR/SMIS has gathered information from various resources believed to be authorities in their field. However, neither PIMSY EMR/SMIS nor the authors warrant that the information is in every respect accurate and/or complete. PIMSY EHR/SMIS assumes no responsibility for use of the information provided. Neither PIMSY EHR/SMIS nor the authors shall be responsible for, and expressly disclaim liability for, damages of any kind arising out of the use of, reference to, or reliance on, the content of these educational materials. These materials are for informational purposes only. PIMSY EMR/SMIS does not provide medical, legal, financial or other professional advice and readers are encouraged to consult a professional advisor for such advice.)


Leigh-Ann Renz is the Marketing & Business Development Director of PIMSY EHR. For more information about electronic solutions for your practice, check out Behavioral Health EHR

Resources - PQRS

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