Client Records Management

Key Features of PIMSY Client Records Management

Client Dashboard: Easily access “at a glance” data summaries and graphical insights. 

Document Management: With hierarchical file-folder structures, managing, storing, and referencing chart documents has never been simpler. 

Golden Thread: From the initial appointment until reimbursement and posting, PIMSY data automatically aligns to support continuity of care and clinical decision-making. 

Disclosure Log: Track Release of Information (ROI) requests and the status and outcome of each disclosure to remain HIPAA compliant and audit-proof. 

Chart Deficiency List: PIMSY’s Checklist feature combines automation with manual entries to provide a comprehensive tracking tool for all chart elements. 

Client Renewals: With automatic reminders and alerts, never forget a treatment milestone or timely requirement. 

Automatic Form Filler: PIMSY auto-fills documents and forms to save staff and clients time from repetitive entry and the increased potential of errors. 

Client Portal: The PIMSY Client Portal offers secure, compliant, 24/7 patient appointment management, eForms, etc. It also facilitates secure communication between clients and providers, enhancing engagement and support throughout treatment. 

Tags: Quickly and easily tag client charts for custom searches, tracking, and custom alerts/warnings. 

Tasks: PIMSY’s communication hub for refill requests, internal communications, nursing notes, and other client-related activities that allow teams and departments to stay up to date in real-time. 

HIPAA-Compliant Storage: HIPAA-compliant storage safeguards sensitive information, including built-in security measures such as encryption and role-based access. 

Key Benefits 

Efficiency: PIMSY reduces clinicians’ time on documentation while enhancing confidentiality and easing the burden of audits and compliance. 

Compliance: Stay compliant with audit trails and reporting to stay on top of your team and ease the oversight burden. 

Collaborative Care Support: Real-time updates allow multiple providers to collaborate on a client’s care, improving continuity and overall treatment outcomes. 

Data-Driven Insights: Comprehensive charting helps practices gather data for outcome tracking, reporting, and informed decisions on patient care and practice management. 

Confidentiality: Employing “Need to Know” access restrictions helps ensure that PHI remains confidential. Taking it a step further, PIMSY offers a feature that hides all patient data from specific employees, no matter their level of access, for those special circumstances like family members or celebrities. 

Frequently Asked Questions 

1. Are PIMSY client records HIPAA-compliant? Absolutely. PIMSY is designed to meet HIPAA regulations so your patient data remains secure and confidential.
2. Can multiple providers access the same client chart? Yes, PIMSY allows for collaborative care by enabling multiple authorized users to access and update a client’s chart in real time.
3. How does PIMSY ensure the accuracy of client charts? With real-time updates, automated features, required fields, and custom tracking, PIMSY minimizes human error and enhances the precision of documentation. 

Ready to simplify and enhance your records? PIMSY EHR’s client records can help streamline your workflow, improve accuracy, and ensure compliance. Contact us today for a free demo and see how PIMSY can transform your practice’s records management!