How Can PIMSY Help Keep You HIPAA Compliant?

Requr. HIPAA compliance is of the utmost importance to mental & behavioral health care agencies. While most EHR software helps increase data protection, how specifically can PIMSY help you keep HIPAA compliant?

Keeping your data safe & secure is one of PIMSY’s foremost priorities. It offers multiple layers of control options for your agency. Any time you request something, you can see when it was sent, to whom, and when it was received. You can also see whether or not the request was fulfilled.

Everything in PIMSY is tracked. You can see every action taken in the system. This provides full accountability and complete transparency within your organization.  See below for some of the many ways we protect your information – and click here for our detailed HIPAA compliance statement.

7 Ways PIMSY Protects Data and Helps Keep You HIPAA Compliant

1. No Data At Rest: All Data is Secure in the Cloud

PIMSY eliminates vulnerabilities from filing cabinets, misplaced flash drives, or stolen client charts. In addition to eliminating the need for paper charts, with PIMSY, there is no data at rest on anyone’s device. Everything is stored and encrypted safely in the Microsoft Azure Cloud, which adheres to HIPAA protocols.

2. Safe from Browser-based Attacks & Vulnerabilities

PIMSY’s unique architecture protects your data even further. Unlike many behavioral health EHR systems, PIMSY isn’t vulnerable to Browser-based attacks. Nor is it subject to the whims of Browser updates, plug-ins, add-ons, and extensions.

3. Tracking Every Action in the System

PIMSY requires a unique login and password for every user. This puts an identification stamp on everyone who logs into the system. PIMSY can tell management who did what, when, and where. This extra level of tracking safeguards against HIPAA breaches. Good luck doing that with paper charts or an EHR that doesn’t provide that level of security.

4. No Data Disposal Needed

While other systems might require an extensive protocol to purge old records, PIMSY eliminates the need for data disposal and safeguards data remnants, because there is no data at rest; and nothing is stored locally.

5. Security Profiles

Using PIMSY’s security profiles, you can determine exactly what each of your staff members can see and do within the program. PIMSY profiles allow you to set additional, detailed limits for each employee or contract worker.

Therapists can only see records for the clients assigned to them. You have total control over every function the clinician can perform and every information they can view. Our Training & Support Team walks you through each step. Additionally, they show you how to efficiently set the security profiles to your desired settings.

6. Secure, Trackable Paperless Notes

In PIMSY, you can set a variety of specifics for notes. These are some examples.

• Notes start or complete within a specific time
• Specify that a note can’t release using an expired authorization
• Set bill code-specific parameters that control how many characters are required on each line
• Set how many lines are required for each 15 minutes of service
• Require a supervisor to review the note for release
• Run a report to review how many times in a year a therapist is late with their notes and why

7. Complete Authorization Management

As notes are released, PIMSY automatically decrees the appropriate authorizations from the remaining units on the referenced bill code. As units on the different authorizations near or reach expiration, PIMSY sends alerts to the appropriate staff. Finally, when authorizations have expired or been exhausted, PIMSY will deactivate them, making them unusable and thereby reducing denials.

Keep in mind that these additional security methods are optional!

You can turn them on and off as desired, and we teach you how to maintain the level of control you want, even if that changes over time. That’s one of the many highlights of PIMSY: it’s customizable, flexible, and grows with your agency!

How Can PIMSY Help Keep Your Agency Compliant?

PIMSY adheres not only to HIPAA protocols but also to 42 CFR Part 2. Contact us for more information about how PIMSY can save time, reduce cost, increase profitability, and help keep your agency compliant: 877.334.8512, ext 1 || hello@pimsyehr.com