Human Resources Management

PIMSY HR Management Features 

Payroll Integration for Seamless Compensation 

One of the most critical aspects of HR management is ensuring timely and accurate payroll processing. PIMSY EHR integrates with Paychex to offer seamless payroll solutions, minimizing payroll discrepancies and improving employee satisfaction by allowing mental health organizations to: 

• Automate payroll calculations, reducing manual errors and administrative workload.
• Track employee work hours, overtime, and deductions with precision.
• Ensure compliance with federal and state labor laws, safeguarding fair compensation for employees.

Efficient Staff Management & Scheduling 

PIMSY optimizes staff management by automating resource-heavy processes such as employee productivity and centralized scheduling, and provides effective electronic solutions to ensure a well-organized and more productive workplace. With streamlined workflows, agencies can coordinate staff roles, maintain adequate administrative and employee coverage, prevent scheduling conflicts, and enhance overall efficiency in significantly less time. 

• Role-based access and permissions secure sensitive information handling.
• Real-time scheduling and shift management for optimized workforce planning.
• Communication tools that seamlessly connect care teams, administration, and staff.

Centralized Document Management 

If you’re managing employee records manually, you could be causing inefficiencies and compliance risks. Feel secure knowing that all required HR documentation is up to date and readily accessible when needed with PIMSY’s centralized document management system.

• Securely store and quickly retrieve essential HR documents. 
• Digitally track licenses, certifications, and other credentials. 
• Receive automated alerts for upcoming renewals and expirations, reducing non-compliance risk. 

Training & Renewals Tracking 

Maintaining employee training requirements and certification renewals is vital for regulatory compliance and professional development. PIMSY automates training and renewal tracking so behavioral health organizations can avoid lapses in certification and maintain high standards of care. 

• Tracking employee training progress to ensure completion of required courses.
• Sending automated reminders for upcoming certification renewals.
• Assisting in compliance with industry regulations and accreditation standards.

Supervision & Dual Sign-Off for Compliance 

PIMSY helps maintain professional accountability and compliance by enhancing supervision processes. 

• Supervisory oversight of clinical documentation and decision-making.
• A dual sign-off feature for high-risk or sensitive cases, ensuring thorough review and accountability.
• Adherence to best practices in care delivery through structured supervision workflows. 
   

Client Testimonials 

“The layout is straightforward and easy to navigate. The SAL Calendar is intuitive and a much better way for scheduling than a lot of what I’ve seen. Most importantly, it’s stable and autosaves.”
Randall B., Licensed Counselor 

“Our staff have no problem navigating the system after the usual learning curve. PIMSY has been a huge time-saver on both the clinical and administrative fronts. We feel like PIMSY is on par with competitors and gives the most value for the money. Our overall experience with PIMSY has been wonderful.”
Megan J., COO 

“You’ll be happy to know that all six auditors said PIMSY is the best system they’ve ever seen. We received 100% compliance on our documentation since we implemented PIMSY. Hooray!! Quite a testament to how it is helping us.”
Melissa B., LCSW 

“The best thing about PIMSY: not only is it a tool that helps staff do their job better, it also generates data that I can then use to assess staff productivity.”
Molly R., LCSW, LCAS, CCS, Director of Emergency Services 

“Scheduling, medical records, coordination with pediatricians, and billing are all in one easy system. PIMSY has allowed our agency to be productive and successful at an affordable cost.”
Jen G., Operations Manager 

“We recently went through our first CARF International survey, and yesterday, we received great news that we are now CARF-accredited. It required developing policy and procedure manuals, the employee handbook, and investing and implementing SaaS in Payroll/HR, LMS, and EHR; as well as a HIPAA-compliant, business-class office suite (M365) and networks… thanks to the PIMSY team for implementing PIMSY as our Electronic Health Record!” 
Devon J., Office Manager 

Frequently Asked Questions 

Q. How does PIMSY EHR simplify payroll management?

A. PIMSY EHR integrates seamlessly with Paychex to automate payroll processing, including tracking employee hours, overtime, and deductions. This integration ensures compliance with labor laws and reduces administrative burdens and payroll errors.

Q. Can PIMSY EHR help with staff scheduling?

A. Yes. PIMSY streamlines scheduling with real-time scheduling to prevent scheduling mishaps, ensure adequate coverage, and allow teams to coordinate shifts. 

Q. How does PIMSY EHR handle employee document management?

A. PIMSY EHR offers a centralized document management system where users can securely store, track, and retrieve employee records, licenses, certifications, and other HR documents. Automated alerts also notify staff and management of expiring credentials to ensure compliance. 

Q. Does PIMSY EHR track employee training and certification renewals?

A. Absolutely! PIMSY EHR tracks training progress and sends reminders for upcoming certification renewals. This ensures compliance with industry regulations and accreditation requirements. 

 Q. What is the dual sign-off feature, and why is it important?

A. Dual sign-off is a way to ensure accountability in clinical documentation by requiring additional approval in high-risk cases.

Q. Can PIMSY EHR manage role-based access for staff?

A. Yes. PIMSY enables organizations to assign role-based permissions, ensuring that employees only have access to the information and functions relevant to their responsibilities, which is critical in agencies of all sizes. 

HR management is vital to running a successful mental health practice, and PIMSY provides a comprehensive solution to streamline HR processes. Through automation, PIMSY HR Management features support organizations in reducing administrative burdens and improving operational efficiency. 

See what a top-notch HR management system can do for your agency today.