Payroll

Benefits of PIMSY’s Payroll Features

PIMSY EHR’s Payroll feature collects, houses, and calculates data to run payroll, streamlining administrative processes for mental health organizations of all sizes. Place the administrative burden on us!  

Employee Data Management

• Record employee data with settings based on billing codes and pay structures 
• Pay is based on a schedule determined by your agency, including weekly, bi-weekly, monthly, or a combination
• Pay by user groups, locations, or by individuals 
• View payment history per team member 
• Track employee PTO
• Track services for commission-based, 1099, and hourly employees with settings that prevent potential duplicate payments and ensure payment for late payments

Attendance and Time Tracker

• Easily view all your employee hours in real time
• Allows for accruals per pay period (i.e., paid time off and vacation)
• Measures total employee productivity, including employee time and payroll hours 

Reporting 

• Payroll report automatically excludes PHI for HIPAA compliance 
• Send reports with transaction breakdowns to each employee
• Misc. Total option allows manual addition or deduction of individual transactions
• Global report to recall and identify any transaction on any previous payroll 

Compliance & Security 

• Robust security measures to protect employee information from unauthorized access or breaches.

Frequently Asked Questions

If a payer adjusts/recoups payments, will the administrator be alerted? 

Yes. If a payer recoups a service, the payroll module adjusts the next payroll for you, taking the burden of adjustments from you. Additionally, if a payer pays after previously denying the claim, PIMSY accounts for that and pays the provider accordingly for all commission-based providers.

If I don’t want my employees to see how much a payer pays for services, can I allow this in reporting?

Yes! You can customize settings for your specific needs. You decide what information is shown on the provider’s payroll reports. 

Is there a feature that handles payroll adjustments when there are changes in billing or service denials?

Yes. PIMSY EHR’s Payroll feature automatically adjusts payroll calculations in response to changes such as service denials or recoupments by payers. This functionality reduces the administrative burden on staff and ensures accurate payroll processing under varying circumstances. 

Does the Payroll feature withhold taxes and calculate benefits? 

No, PIMSY’s feature calculates payroll up to the gross. Payroll reports can be imported or integrated into QuickBooks or other payroll software for withholdings and benefit management. 

PIMSY EHR’s Payroll feature offers significant advantages for behavioral health organizations. With robust security features and compliance measures, PIMSY EHR ensures payroll data’s confidentiality and integrity while improving overall operational efficiency.  

By leveraging PIMSY EHR for payroll, mental health agencies can optimize their administrative processes, reduce errors, and focus more on delivering high-quality care to their clients.