EHR and practice management for mental / behavioral health
PIMSY mental health practice management integrates the dsm-5

Pain Point: Need Paperless Solution

by Leigh-Ann Renz 3.3.16

Whether you’re being forced off of paper records by a regulation – or it’s simply time to change – converting from paper to electronic records can offer many benefits.

In addition to the obvious benefit of reducing paper waste and saving trees, utilizing electronic practice management can:

  • increase productivity by providing reliable analytics
  • minimize redundancy of data 
  • improve client care
  • connect the various departments of an agency with a cohesive process
  • streamline reporting
    …and much more, depending on your unique needs and the electronic system implemented.

Reliable Analytics & Metrics

PIMSY provides tracking and reporting for: how many clients a provider sees in a particular time frame; how many notes they still need to complete; if they tend to be late in releasing their notes or complete them in a timely manner; and much more. Basically, it provides any information you might need to determine how your clinicians’ productivity.

This type of data is vital for the health of any practice and allows management to:

     1) identify any areas of weakness or challenge so that

     2) solutions can be implemented to make the practice more efficient and therefore more profitable. Most of the time, clinicians simply need to be empowered to fulfill their goals. But without knowing where the challenges lie, you can’t empower them with the needed tools, resources, education and accountability.

     3) This also empowers management to recognize and reward team members who are excelling: it eliminates the vagueness of typical performance reviews and offers concrete verification for staff promotion or discipline. 4) This information gives you control over the practice, which allows you to grow.

Try doing that on paper!

“Paper is an expensive luxury in comparison to what it costs to manage it digitally.” ~ Future Law Office

Connecting All the Pieces

With PIMSY, when a patient checks in, the front desk staff can: take a payment, print a client statement, check insurance eligibility, make sure the intake packet is complete, and get any needed documents signed – right from the calendar.

All of the information that pertains to financial history, client payments, eligibility verification, client check list, and patient chart – is right there, in real time, at the fingertips of the person interacting with the client.

Past the front desk, the billing is driven by session notes. Providers can create a progress or assessment note right from the calendar – and if the authorizations are not available for the session, they won’t be able to use that CPT billing code! It won’t even show up, helping to ensure that you never again bill for an ineligible session. As clinicians create the session notes, the authorizations are automatically decremented.

On the billing side, all of those session notes have automatically been converted into invoices, ready to be billed. Since the session notes also contain lots of other details, such as the length of the session, the insurance company to be billed, client and provider sign off (as needed), etc, there is no invoice to be created: it’s already been generated by the notes. All the biller has to do is verify the details, batch the invoices, and send them for reimbursement.

A Cohesive Process

You can see how this type of data sharing among the various parts of a practice connects all the pieces into a cohesive whole, drastically streamlining workflow by reducing the need for duplicate information entry. Tasks that once took hours or even days can be reduced to a few button clicks, because all of the information is already linked and integrated.

This makes reporting a breeze: with an EHR like PIMSY, you can seamlessly extrapolate that connected data into detailed reports that give you a both a bird’s eye view – and let you drill down into the nitty gritty details.

“I just did my invoicing, and it took me 1/10th of the time it used to! THANK YOU!” – John M., Business Associate

Danger, Will Robinson!

While implementing an EMR can be very beneficial, there are a few things to be aware of when considering systems:

  • Quality  It can be hard to measure, but try to make sure the system you’re converting to is the best fit for your practice. A benefit to the large amount of programs currently available is that it’s more possible than ever to find a system that truly works for you.
  • High Level Training  A powerful tool like mental health EHR is only as useful as your ability to wield it effectively and efficiently. As you talk to vendors, find out how they handle training: is it included in the price? Is it organized by department? Does every employee have to attend? Think through the reality of re-training your entire team on completely new processes, and then find out how the vendor supports that intensive challenge.

“I don’t care if you have the best program in the world, if you can’t use it, then it doesn’t help you.” – Seth H., Practice Owner

  • Sound & Straightforward Implementation  Switching from paper (or a legacy system) to a new EMR with a thriving practice is akin to changing the tire on a moving car. Make sure that the EHRs on your short list can produce a validated process for the implementation transition. Ask for references who can vouch for their ability to assist in this delicate – but powerful – process.

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Contact us to see how can PIMSY solve your pain points: 877.334.8512, ext 1 –
We’re happy to show you how PIMSY can save time, reduce costs, and increase practice profitability.



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Leigh-Ann Renz is the Marketing & Business Development Director of PIMSY EHR. For more information about electronic solutions for your practice, check out Mental Health Practice Management Software.




Kudos from Clients

Seth H.

“PIMSY more than pays for itself by streamlining my office, improving efficiency and reducing billing times. I would recommend PIMSY to anyone looking for a good EMR company that will help you implement its program and help you with any questions you have along the way.”

~ Seth H., Business Owner