EHR and practice management for mental / behavioral health

How Does PIMSY Mental Health EHR Enhance Security?

by Leigh-Ann Renz, 6.18.13

Keeping your data secure and HIPAA compliant is one of PIMSY’S foremost priorities, offering multiple layers of control options! Any time you request something from your staff, you can see when the request was sent, who it was sent to, when it was received, and whether or not the request is fulfilled.

Everything in PIMSY is tracked: you can see every action that was taken in the system, when and by whom, providing full accountability and complete transparency within your organization.  See below for some of the many ways we protect your information – and click here for our detailed HIPAA compliance statement.

Three ways PIMSY protects your data and supports HIPAA compliance

1. Security Profiles

Using PIMSY’s security profiles, you can determine exactly what each of your staff members has the ability to see and do within the program. In addition to system-wide general security measures (such as all of your data in PIMSY being completely HIPAA-compliant and securely on the Cloud), PIMSY profiles allow you to set additional, detailed limits for each of your employees or contract workers.

In PIMSY, therapists can only see records for the clients assigned to them. In addition, you have total control over every function they can perform and every piece of information they can view. To make it even easier, our phenomenal Training & Support team walks you through each step of this process and shows you how to efficiently set the security profiles to your desired settings.

2. Secure, Trackable Paperless Notes

In PIMSY, you can set a variety of specifics for notes: you can require that notes are started – or completed – within a certain time frame.  PIMSY can be set up to not allow a note to be released if it’s using an expired authorization.  You can set bill code specific parameters that control how many characters are required on each line and how many lines are required for each 15 minutes of service.

PIMSY can also be set to require a supervisor to review the note for release, if you have therapists that are under supervision or you simply want to see occurrences.  You can even run a report to review how many times in a year a therapist is late with their notes and why.

3. Full Authorization Tracking

As notes are released, PIMSY automatically decrements the appropriate number of authorizations from the remaining units on the referenced bill code. As units on the different authorizations near or reach expiration, PIMSY sends alerts to the appropriate staff. Finally, when authorizations have expired or been exhausted, PIMSY will deactivate them, making them unusable and thereby reducing denials.

Keep in mind that these additional security methods are optional!

You can turn them on and off as desired, and we teach you how to maintain the level of control you want, even if that changes over time. That’s one of the many highlights of PIMSY: it’s customizable, flexible, and grows with your practice! 

click here for pdf


eigh-Ann Renz is the Marketing & Business Development Director of PIMSY EHR. 

Leigh-Ann Renz is the Marketing & Business Development Director of PIMSY EHRClick here to learn more about PIMSY. For more information about electronic solutions for your practice, check out Behavioral Health EHR.

Kudos from Clients

Seth H.

“PIMSY more than pays for itself by streamlining my office, improving efficiency and reducing billing times. I would recommend PIMSY to anyone looking for a good EMR company that will help you implement its program and help you with any questions you have along the way.”

~ Seth H., Business Owner

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