PIMSY EHR: Smarter Authorization Tracking for North Carolina Behavioral Health Providers

PIMSY EHR isn’t just another electronic health record (EHR). It was developed specifically with mental and behavioral health providers in mind, right here in North Carolina. It’s more than local pride—it’s a solution that understands the nuanced needs of clinicians and agencies operating within the complexity of managed care organizations (MCOs), especially in states like North Carolina.

One standout feature? A Utilization Management tool that takes significant administrative burdens off your plate. 

Authorization Tracking – Done Right 

Authorization management can be time-consuming and error-prone in a behavioral health practice. With PIMSY EHR’s Authorizations, that worry has become a thing of the past. Here’s how it works: 

• Auto-decrementing units: As you complete your notes, PIMSY automatically deducts units from the proper authorization. 
• Real-time alerts: Receive reminders before authorizations expire or when units are running low. You set the parameters—by date, units, or both. 
• Customizable tracking: Do you want more frequent notifications or to track bundled services? No problem. 

Whether you’re managing one client or hundreds, PIMSY helps ensure you’re continually operating within authorized parameters—and receiving the appropriate reimbursement. 

Bundled Authorization Support for Complex Billing Scenarios 

Payers often bundle services that share units, making them difficult to track. PIMSY handles this complexity with ease: 

• Group the related codes together in the system. 
• PIMSY tracks and deducts from the entire group pool rather than individual codes. 
• No manual calculations or denial risk due to overuse of a specific code. 

This flexibility is beneficial for clinicians juggling multiple services under bundled structures.  

Ideal for MCOs and managed-care states like North Carolina 

MCOs (Managed Care Organizations) issue authorizations that must be strictly followed to receive reimbursement. Treating outside the auth window? You don’t get paid. But PIMSY doesn’t let that happen: 

• Prevents clinicians from providing unauthorized services. 
• The system prompts users when an authorization is exhausted or expired.
• Supports better audit compliance and reduces the risk of recoupment.

This is crucial for providers in North Carolina and other managed-care states, where MCOs are the standard and funding is tightly controlled. 

Staff Accountability, Simplified 

PIMSY’s authorization tracking is more than just financial protection—it also encourages clinician responsibility: 

• Clinicians can’t complete notes or submit services for billing without valid authorizations. 
• Promotes real-time documentation and reduces backlog. 
• Reduces admin overhead by automating compliance checks. 

In short, your team stays accountable, and your agency runs smoothly.   

Homegrown in North Carolina and Always Evolving 

Developed in the heart of North Carolina, PIMSY continues to expand its feature set based on feedback from real behavioral health providers. From solo clinicians to large agencies, this platform was built to support our local communities—and it’s grown to serve users across the country. 

A Smarter Way to Manage Mental Health Authorizations

From its NC roots to its nationwide impact, PIMSY is a purpose-built solution for behavioral health practices. If you’re struggling with authorizations or tired of losing money due to preventable errors, PIMSY’s innovative, proactive tools are the answer. 

We’d love to discuss your organization’s needs – 877.334.8512 | Calendar |Book a Demo