EHR and practice management for mental / behavioral health

Features

seth-quote-v.2PIMSY mental health EHR / Practice Management System gives you all the tools needed to manage your practice and reach your goals.

CHOOSE YOUR PLAN (click on the underlined feature names below for a screenshot and description)

You can move seamlessly between the plans at any time:

PIMSY Prix is our introductory plan for practices on a limited budget. It has everything you need to get your practice off the ground or off paper.
PIMSY Prime is our basic plan: it doesn’t include electronic billing functionality, but still has a ton of cool features, including comprehensive notes, client management tools, an Outlook-style calendar and much more.
PIMSY Professional is our mid-level plan. A step up from Prime, it includes electronic billing, electronic eligibility verification, additional tools for staff/client management and more.
PIMSY Platinum is our most robust plan: it is ONC-ACTB Meaningful Use certified by Drummond Group Inc., and offers additional features such as ePrescribing, CCDs, decision support, advanced audit modules, emergency access and more.

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Prime

Professional

Platinum

SUPPORT

 

 

 

Support website/Training Videos Yes Yes Yes
Help Desk Forum Yes Yes Yes
Help Desk Tickets Yes Yes Yes
Web Training Yes Yes Yes
Email Support Yes Yes Yes
Quarterly Updates Yes Yes Yes
Email / Chat Support Yes Yes Yes
Phone Support   Yes Yes
Accelerated/Priority Support     Yes

EHR  (roll over titles for screenshot)

 

 

 

2014 Edition Meaningful Use certified     Yes
Microsoft Azure Secure Cloud Yes Yes Yes
{tip PIMSY’s progress note offers a variety of control settings, totally configurable to meet your needs. Easily control what billing codes your users have access to, what criteria must be met to release a note and more::}Progress Notes{/tip} Yes Yes Yes
{tip PIMSY’s assessment note offers a variety of control settings, totally configurable to meet your needs. You can create your own templates to retrieve all medical information on a client from the assessment.::}Assessment Notes{/tip} Yes Yes Yes
{tip On one page, easily track your client’s gender, ethnicity, living arrangement, number of adults & children in their household, income, disability status, smoking status, school, number of arrests, race, language, marital status, employment status and more!::}Client Demographics{/tip} Yes Yes Yes
{tip PIMSY has a built in treatment plan: define your goals & observations for each client and set target & review dates. PIMSY will even remind you when those dates are coming due.::}Treatment Plan{/tip} Yes Yes Yes
{tip Easily record the dosage and quantities of medications your clients are taking and even print a prescription right from this page.e::}Track Client Medications{/tip} Yes Yes Yes
{tip The team note feature allows you to assign multiple team members to a note, allowing each of them to add their remarks to one note.::}Team Notes{/tip} Yes Yes Yes
Mobile App Yes Yes Yes
{tip Now PIMSY allows you to create a single group note entry that can then easily be transferred down to the individual notes for each client. No more copying and pasting from your Word document. Create it here, then update all the clients in the session with a click of the Generate/Update Notes button.::}Group Notes{/tip}   Yes Yes
{tip A list of all client vital signs.::}Track Client Vital Signs{/tip}   Yes Yes
{tip Track all the substances your clients have used or are currently using.::}Track Client Substance Usage{/tip}   Yes Yes
Lab Integration     Yes
{tip Record and track the details of your orders for xrays, urinalysis, blood analysis or any test for your clients.::}Track Client Orders & Lab Results{/tip}     Yes
{tip Prescribe medications, send them to the pharmacy, track drug allergies and record medication allergies right from PIMSY.::}ePrescribing{/tip}     Yes
{tip Generate CCDs to easily share client files with other providers or the client in a HIPAA-secure forum.::}Continuity of Care Documents{/tip}     Yes
{tip PIMSY uses a standard HL7 format to securely transmit immunization records.::}Immunization Tracking{/tip}     Yes
{tip When entering client data, decision supports pop up automatically, alerting you to client care data.::}Decision Support{/tip}     Yes

CLIENT MANAGEMENT TOOLS

 

 

 

{tip No more will you have to manually track client authorizations. When new clients are added to the system, PIMSY automatically adds a select list of default authorizations to that client. Each billing code has a default number of units associated with it. As notes are released, PIMSY automatically decrements the appropriate number of units from the remaining units on the referenced billing code.::}Track Authorizations{/tip} Yes Yes Yes
{tip Keep track of all the contacts for your client in one place. Even create your own contact types (emergency, legal guardian, DSS agent, parole officer, teacher, family doctor, etc).::}Track Client Contacts{/tip} Yes Yes Yes
{tip Record the who/what/when/where/why of information you choose to disclose to third parties about a client. Even charge for it and have it show up on the client statement.::}Track Disclosure{/tip} Yes Yes Yes
{tip When you add a new client, PIMSY automatically assigns all of the check list items to that client that need to be completed. With this system, administrators can see on one screen everything that needs to be completed for each client. As it gets done, simply check it off, and it goes away.::}Track Check List{/tip} Yes Yes Yes
{tip Track client signatures, staff licenses, etc.::}Track Client Documents{/tip} Yes Yes Yes
{tip Track anything on a client that is not already tracked elsewhere in PIMSY.::}Client Q&A Module{/tip}   Yes Yes
{tip Easily record any document renewals needed for your clients, such as consent of service, facesheet, consent to release information, guardianship papers, Medical Record Intake Paperwork Update, Treatment Plan, Service Order, etc.::}Track Renewals{/tip}   Yes Yes
{tip The PIMSY Portal allows clients to submit and update their contact info; provide insurance details; attach & download documents to their account and more; all online!::}Client / Patient Portal{/tip}    Yes Yes
Automatic Form Filler    Yes Yes
{tip Scan any document directly into the client’s chart.::}Direct Scanning{/tip}    Yes Yes
Bed Management / Census Report     Yes
{tip Have all your clients’ charts & records organized and linked together. With PIMSY, you can set your own audit criteria and give your staff immediate access to their clients’ audit requirements. There are up to 10 customizable audits available, compiled at your fingertips in 1 page.::}Client Audit Module{/tip}     Yes
{tip PIMSY’s eMAR functionality offers complete medication accountability by tracking exactly which medications are administered to which client, when, where, and by whom.::}eMAR{/tip}     Yes

HR MANAGEMENT TOOLS

 

 

 

{tip Control exactly what different members of your staff have access to in PIMSY. Create profiles to establish a template of access, then assign your staff to the correct group.::}Profile Security Module{/tip} Yes Yes Yes
{tip Create user groups to easily assign multiple users to different areas of the system: in network physician lists, as administration staff, users for particular locations & divisions and more.::}Manage Staff{/tip} Yes Yes Yes
{tip With PIMSY, your staff can keep all of their necessary documents in one place: a copy of their resume, their digital signature, insurance documents, etc.::}Manage Staff Documents{/tip} Yes Yes Yes
{tip The payroll module compiles: the non-billable calendar activity data; all paid notes; and all notes where the user was the reviewer into three separate grids. From here, PIMSY compiles the data and calculates payroll for each employee. It also tracks their PTO. There are even features that let the user and their supervisor review the payroll before it is finalized.::}Calculate Payroll{/tip}   Yes Yes
{tip Easily track staff renewals, such as when your employees need to renew their licensure, CPR certification, insurance status – any renewals you want to make sure they complete. PIMSY will even allow you to set the alert notifications, so you can choose when and how often to be reminded about upcoming deadlines.::}Renewal Alert Functionality{/tip}   Yes Yes
{tip Now you can create your own user surveys in PIMSY for items such as weekly supervision, annual reviews, exit interviews, anything you can think of adding.::}HR Q&A Module{/tip}   Yes Yes
Import Client & Staff Data to Set Up System   Yes Yes

BILLING

 

 

 

{tip As you take payment from a client, record any notes about the transaction and see at a glance: the total sessions for the client, their year-to-date payments and much more. From this screen, print the client a receipt to take with them, showing the payment and any balance due for the current visit.::}Take Client Payments and Print Receipts{/tip} Yes Yes Yes
{tip From this screen, print the client a receipt to take with them, showing the payment and any balance due for the current visit.::}Print Receipts{/tip} Yes Yes Yes
{tip With just one click, you can see and invoice all of your clients that have balances due. You can opt to print all of the client statements, filter by a date range or select individual client(s).::}Generate Billing Statements{/tip} Yes Yes Yes
{tip As notes are released, they show up on the global invoice list. Billing personnel can see over 35 columns of data in this list; they have all the information they need right here. Based on the units used on the note, PIMSY will automatically calculate a suggested amount to invoice. From here, you can then mark the notes as invoiced or paid and can even fill out how much users will be paid for their services.::}Invoicing Module{/tip} Yes Yes Yes
{tip Define your allowed billing amounts by insurance company, user modifier or location modifier. This is an optional feature; you can also bill by title or personnel.::}Dynamic Billing Module{/tip} Yes Yes Yes
{tip Process hundreds of claims at once in PIMSY. We have partnered with leading clearinghouses to provide electronic billing, eligibility and more. With just a few clicks, generate and submit our standard 837 claims document to your clearinghouse. When you receive payment, our 835 form automatically updates all documents in PIMSY connected to the claims.::}Electronic Billing{/tip}   Yes Yes
{tip UB-04 billing, aka institutional billing, is a more complicated process than standard outpatient billing and may not be offered in traditional outpatient systems. PIMSY can now process UB-04 billing, seamlessly.::}UB-04 / Residential Billing{/tip}   Yes Yes
Electronic Eligibiltiy Verification   Yes Yes

UTILITIES

 

 

 

Mobile App Yes Yes Yes
Intensive Outpatient (IOP) Tools Yes Yes Yes
{tip Sign documents (such as a treatment plan) in PIMSY electronically with the use of a signature pad. Completely HIPAA compliant, this technology works exactly the same as having your client sign a paper document, but it keeps your workflow paperless.::}Digital Signing Options{/tip} Yes Yes Yes
{tip From the Calender, you can map out your entire week, set up appointments for yourself or your staff and even do your notes. Every entry on the calendar gets stored in the grid below. You can see with a click and a glance the activity of your entire practice.::}Calendar / Scheduler{/tip} Yes Yes Yes
{tip Splice up your company’s activity by division and/or location. Even assign specific users to each.::}Organization Division / Location Module{/tip} Yes Yes Yes
{tip With the click of a button, you can easily export any data from PIMSY into Excel, comma separated files or templates.::}Global Exporting Module{/tip} Yes Yes Yes
{tip PIMSY allows for tracking of any and all files associated with Clients, Users and the Practice; we offer 5 different types of documents: user, client, corporate, public and private. Upload any & all different file types. No more searching through filing cabinets or linking up to mapped drives. With PIMSY, all the documentation is right at your finger tips, no matter where you are. It even manages older versions of every document so nothing gets lost in the shuffle.::}Public Documents Module{/tip} Yes Yes Yes
{tip PIMSY has an internal messaging system to allow users to communicate with each other and to allow the system to communicate with them. This greatly reduces the need for email.::}Internal Alerting / Automatic Reminders Module{/tip} Yes Yes Yes
{tip PIMSY allows for tracking of any and all files associated with Clients, Users and the Practice; we offer 5 different types of documents: user, client, corporate, public and private. Upload any & all different file types. No more searching through filing cabinets or linking up to mapped drives. With PIMSY, all the documentation is right at your finger tips, no matter where you are. It even manages older versions of every document so nothing gets lost in the shuffle.::}Private Documents Module{/tip}   Yes Yes
{tip PIMSY allows for tracking of any and all files associated with Clients, Users and the Practice; we offer 5 different types of documents: user, client, corporate, public and private. Upload any & all different file types. No more searching through filing cabinets or linking up to mapped drives. With PIMSY, all the documentation is right at your finger tips, no matter where you are. It even manages older versions of every document so nothing gets lost in the shuffle.::}Corporate Documents Module{/tip}   Yes Yes
{tip Easily track the requests from your users/staff here. Alerts are automatically sent to people who can fulfill a request if a particular user cannot do it.::}Requests Module{/tip}   Yes Yes
{tip Run demographic reports, diagnosis reports, audit reports, survey reports, etc, based on the client.::}Reporting Module{/tip}   Yes Yes
{tip Keep track of company documents, such as the Standard Operating Procedures, staff meeting minutes, anything you like.::}Company Q&A{/tip}   Yes Yes
Custom Import Utility     Yes
Advanced SQL Reporting     Yes
{tip With PIMSY, administrators can flag different areas of the application for audit. PIMSY will then create an audit trail noting who created activity, and when, on any flagged area of the application.::}Audit Module{/tip}     Yes
{tip Allow your staff to gain emergency access to different areas of the system with a simple click of a button. Alerts will be sent out to the appropriate personnel notifying them of the emergency activity & access.::}Emergency Access{/tip}     Yes

OPTIONAL A LA CARTE ADD ONS

 

 

 

Revenue Cycle ManagementRevenue Cycle Management & Billing Services Yes Yes Yes
Alert SolutionsAutomatic Appointment Reminders Yes Yes Yes
BluePayCredit Card Processing Yes Yes Yes
Data Motion Secure Encrypted Messaging/Direct Email   Yes Yes
modernimageWiley Treatment Planner   Yes Yes
h2hePrescribing      Yes
Implementation ServicesImplementation Services     Yes
pimsypipelinePIMSY pipeline / HIE     Yes
securevideosSecure Video     Yes

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Kudos from Clients

Seth H.

“PIMSY more than pays for itself by streamlining my office, improving efficiency and reducing billing times. I would recommend PIMSY to anyone looking for a good EMR company that will help you implement its program and help you with any questions you have along the way.”

~ Seth H., Business Owner