When the census lives on a whiteboard, the chart and the bill fall behind.
Most residential and inpatient programs track beds somewhere other than the EHR. A dry-erase board at the nurses’ station, a shared spreadsheet, a binder the night shift updates by hand. It works until a referral calls asking about availability, two staff edit the same row, or a client leaves on a weekend pass and the bed gets counted as empty.
The cost shows up in two places. Care suffers when no one can see, in real time, which beds are open across buildings and floors, so admissions stall and placements get guessed at. Revenue leaks when occupancy is reconstructed after the fact, because residential claims carry their own institutional billing rules: Type of Bill identifiers, attending provider requirements, and revenue codes that vary by payer on the UB-04.
PIMSY’s bed management keeps the board, the chart, and the claim in one system. Admissions, availability, discharges, and occupancy live on a real-time bed board, and the same occupancy data drives census reporting and automated claims.
What residential and inpatient teams need from bed management
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A real-time bed board showing every bed’s status across locations, buildings, and floors -
Bed scheduling up to two years out for capacity and admissions planning
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Census reports on occupancy rates, episodes of care, and patient flow
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A way to hold a bed during an overnight or weekend pass without charging per diem
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Electronic MAR and nurse notes attached to the same patient record
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Automated claims that follow each payer’s Type of Bill, revenue code, and attending provider rules
From admission to claim on one board
The same flow your unit runs every day, with the census and the bill keeping up automatically.
Admit and assign a bed
Find an open bed on the real-time board and assign it at admission, or schedule the placement in advance, up to two years out. Centralized scheduling spans every location, building, and floor, so staff can locate an open bed quickly, even at peak census.
Track status as the stay moves
Bed status, availability, and patient flow update in real time as clients are admitted, moved, or discharged. The Bed Log marks a client not present for an overnight or weekend pass while keeping them checked in, so the bed stays held and is not charged per diem.
Turn occupancy into census and claims
Census reports draw on live occupancy to show utilization trends, episodes of care, and patient flow. The same data feeds automated claims built to each payer's UB-04 rules, so revenue follows occupancy without a separate reconciliation step.
Bed management is one part of PIMSY
The board is where capacity lives, but documentation, prescribing, billing, and reporting run in the same platform, with the patient record at the center.
Questions about bed management in PIMSY
How does PIMSY adhere to HIPAA and protect a client's sensitive data?
PIMSY is a HIPAA-compliant EHR system with security features that include encryption, access controls, audit trails, and user authentication, among others, to safeguard PHI. These measures are designed to protect sensitive information and prevent unauthorized access. PIMSY also updates its software regularly to keep pace with evolving regulatory standards, so organizations can adapt to changing confidentiality requirements and maintain the highest levels of patient privacy.
How far out can beds be scheduled?
Beds can be scheduled up to two years in advance, giving behavioral health organizations the flexibility and foresight needed for effective capacity management.
How does PIMSY handle overnight or weekend passes?
Using PIMSY's Bed Log, it is simple to mark a patient as not present for an overnight while keeping their checked-in status. The bed stays occupied and the patient is not charged per diem for the time they are away.
Can PIMSY manage beds across multiple locations and buildings?
Yes. Centralized scheduling manages beds across multiple locations, buildings, and floors from one screen. Real-time information helps staff locate open beds quickly, even during peak times, so placement decisions are made on current availability.
How does PIMSY bill for residential and inpatient stays?
PIMSY automatically creates claims based on occupancy and the institutional billing requirements specific to each payer. That includes varying Type of Bill identifiers, attending provider rules, and the revenue codes that differ by payer for residential service on the UB-04.
What does the census report show?
Census reports provide real-time insight into bed utilization trends, occupancy rates, episodes of care, and patient flow. Teams use these data-driven insights to improve capacity management, support strategic decision-making, and enhance patient safety.
Managing inpatient and residential care has never been easier.
Book a free demo to see how PIMSY's bed management works inside the clinical workflow, from real-time bed boards and census reporting to overnight pass tracking and automated claims from occupancy.
- Real-time bed boards across locations, buildings, and floors
- Bed scheduling up to two years in advance
- Bed Log pass tracking that avoids charging per diem
- Automated UB-04 claims from occupancy
- ONC-Certified, HIPAA-compliant EHR
Book a Free Demo