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Electronic Visit Verification

EVV compliance that lives inside the chart, not in a separate app.

Verify every community and home-based visit from a phone, capture GPS, time, and mileage in the moment, and sync it to your state aggregator and payroll without leaving PIMSY.

PIMSY evv
State & Federal EVV Compliance
GPS-Verified Visits
Real-Time Aggregator Sync
Mobile Check-In
Mileage & Time Tracking
HIPAA Compliant
The Problem with Bolt-On EVV

Staying compliant with EVV mandates can feel daunting.

Federal law requires electronic visit verification for Medicaid-funded personal care and home health services, and every state runs that requirement a little differently. For mental health and community-based providers, that usually means a separate EVV app bolted onto whatever system clinicians already document in. Staff check in on one screen, write the note on another, and someone reconciles the two before payroll runs and the visit is submitted to the state.

Each disconnected step is a place a visit can fall out of compliance. A missed check-in, a location that did not capture, mileage logged on paper, a visit that never made it to the aggregator. When the data lives outside the chart, the people responsible for compliance are stitching it back together after the fact.

PIMSY turns that into a competitive advantage. The check-in, the visit record, the mileage, the time, and the submission to your state aggregator all move through the same platform your team already uses. EVV stops being a second system and becomes part of the visit.

What community-based teams actually need from EVV

  • Mobile check-in and check-out from the device staff already carry
  • Real-time GPS to confirm where each service was delivered
  • Mileage and time captured with the visit, ready for payroll
  • Data that synchronizes to your state EVV aggregator automatically
  • Configurable rules that match how your state and programs work
  • Reporting that shows how and where your workforce is operating
PIMSY evv

EVV data only counts when it reaches the aggregator.

Every state designates an EVV aggregator that collects visit data from providers and reports it back to Medicaid. A visit can be perfectly documented in the chart and still leave you out of compliance if it never makes it to that system, or if it arrives missing a required element. The reconciliation between your EHR and the aggregator is where most EVV headaches actually live.

PIMSY closes that loop. Visit data captured at check-in synchronizes into PIMSY and on to your state EVV aggregator, so the record clinicians create is the same record the state receives. No exporting spreadsheets, no double entry into a separate portal, no wondering whether last week’s visits were transmitted.

Because the requirements are configurable, the same workflow adapts to how your state and your programs operate. You set the rules that apply to your practice, and PIMSY captures and submits against them.

From the doorstep to the aggregator, in one flow

The visit your clinician already makes, with the compliance data captured automatically as it happens.

1
Check In

Check in on the mobile app

Staff open PIMSY on the device they already carry and check in at the point of care. Real-time GPS confirms where the service is delivered, and the start time is stamped to the visit. No second app to launch and no paper to carry.

2
Verify

Capture and verify the visit

PIMSY records the six elements EVV requires: the service, the client, the date, the location, the provider, and the time the visit begins and ends. Mileage and time track alongside the visit, so the compliance record and the payroll record are built from the same data.

3
Submit

Sync to your aggregator and payroll

Verified visit data synchronizes to your state EVV aggregator and flows into payroll through PIMSY’s automated integrations. The state gets a complete, on-time submission, and your team gets accurate time and mileage without re-keying anything.

Why your clinical and admin staff will love it

EVV that works the way the rest of PIMSY does, on mobile, configurable to your practice, and connected to the systems that depend on it.

Mobile access

With PIMSY’s mobile application and EVV integration, your team can access the chart and verify visits straight from their mobile devices, wherever care is delivered.

Configurable to your practice

Set the requirements and configurations that work for your programs and your state. The same EVV workflow flexes to the rules you actually operate under, instead of forcing your team into someone else’s.

Seamless payroll

Easily combine EVV data with payroll in PIMSY through automated integrations. Time and mileage captured at the visit move into payroll without a separate timesheet step, so reimbursement is faster and more accurate.

Reporting

Quickly review EVV data and understand how and where your workforce is operating. Visit, mileage, and location data become reports you can use to manage staffing, compliance, and program performance.

EVV is one part of PIMSY

Visit verification connects to the scheduling, documentation, billing, and reporting your practice already runs, all inside the same platform.

In Their Words

Don’t just take our word for it

We love PIMSY eMar check-in and the customization PIMSY has provided with that module. Our eMar allows for effective management of patients who are receiving daily medications from the nurse, and it integrates that service delivery seamlessly into billing.

Max M.

PIMSY is exactly what we needed. It has enabled us to be more aware of and efficient with our time, and recognize where we need to improve efficiency and organizational processes.

Melissa B.
Common Questions

Questions about EVV in PIMSY

What is Electronic Visit Verification?

Electronic Visit Verification, or EVV, is a way of electronically confirming that a service actually took place. Federal law requires it for Medicaid-funded personal care and home health services, and it records six elements for each visit: the type of service, the individual receiving it, the date, the location, the individual providing the service, and the time the visit begins and ends. PIMSY captures all six as part of the visit.

Does PIMSY help us meet state and federal EVV requirements?

Yes. PIMSY’s EVV solution integrates with the platform to help organizations of all sizes meet state and federal EVV requirements. The features are designed for the unique needs of mental health and community-based service providers, and the data synchronizes to your state EVV aggregator so submissions are complete and on time.

How does GPS tracking work for visits?

PIMSY captures real-time GPS at the point of care to confirm where services are delivered. When staff check in on the mobile app, the location is recorded with the visit, which satisfies the location element EVV requires and gives you a verifiable record of where each service happened.

Can staff verify visits from a mobile device?

Yes. With PIMSY’s mobile application and EVV integration, your team can access the chart and check in and out directly from their mobile devices. Staff verify visits on the device they already carry, with no separate EVV app to install or learn.

How does EVV connect to mileage, time tracking, and payroll?

Mileage and time are captured alongside the visit, so the compliance record and the payroll record are built from the same data. PIMSY’s EVV-enabled time tracking and automated integrations let you combine that data with payroll directly, which makes reimbursing and tracking mileage straightforward and keeps payroll accurate.

What is an EVV aggregator, and does PIMSY sync to it?

An EVV aggregator is the system your state designates to collect visit data from providers and report it to Medicaid. PIMSY syncs visit data within the platform and on to your state aggregator, so the record your clinicians create is the same record the state receives. There is no exporting or double entry into a separate portal.

Can EVV be configured for our programs?

Yes. You can set the requirements and configurations that work for your practice, so the EVV workflow matches how your state and your programs operate. PIMSY then captures and submits visit data against the rules you have configured.

Ready to See It?

Join thousands of clinicians who are using PIMSY.

If you need integrated EVV to streamline your workforce and better record activities, mileage, and time tracking for operational efficiency or program requirements, book a free demo to see it inside the clinical workflow.

  • Meet state and federal EVV requirements
  • GPS-verified mobile check-in at the point of care
  • Mileage and time tracking built into the visit
  • Automatic sync to your state EVV aggregator
  • EVV data that flows into payroll and reporting

Book a Free Demo