Payroll, scheduling, and expiring licenses, all in one system.
Run payroll, manage staff and schedules, keep personnel files current, and track every credential and renewal from inside the same platform your clinicians document in. Role-based access, automated renewal alerts, and dual sign-off supervision come built in.
What happens when HR lives in a spreadsheet?
Most behavioral health agencies run HR out of a patchwork: a payroll service in one place, a shared scheduling calendar in another, personnel files in a locked drawer, and a spreadsheet tracking who is due to renew a license. Each piece works on its own. None of them talk to each other.
The cracks show up at the worst time. A clinician’s license lapses because the reminder lived in a spreadsheet no one opened. A supervisor signs off late because the note never routed to them. Payroll takes a full day because billable hours, PTO, and mileage are reconciled by hand across systems. In a field where compliance is audited and coverage cannot slip, scattered HR is a standing risk.
PIMSY pulls those pieces into the platform your team already uses. Payroll, scheduling, personnel files, credential tracking, and supervision run alongside the clinical record, so the people side of the practice stays as current as the chart.
What behavioral health teams actually need from HR
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Secure digital personnel files instead of a locked drawer or a shared folder -
Credential and license tracking with reminders before a due date passes
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Role-based access so staff only see the information their role requires
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Centralized scheduling that keeps coverage adequate and shifts coordinated
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Payroll that reads billable hours, PTO, and mileage from the same system
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Dual sign-off so a supervisor review happens before billing when indicated
How credential and renewal tracking works in PIMSY
The certifications and licenses you already track, minus the spreadsheet and the missed due date.
Keep records in the personnel file
Each employee’s licenses, certifications, and required courses live in a secure digital personnel file. Documents store centrally with quick retrieval, and role-based access keeps each file visible only to the staff whose role requires it.
Watch every due date in one queue
PIMSY monitors credentialing, licensure, and training due dates across the whole team. The renewals queue shows what is current, what is due soon, and what is overdue, so nothing depends on someone remembering to check a tab.
Get reminders before items lapse
Automatic reminders go out ahead of credentialing, licensure, and training due dates. Staff are notified in time to renew, which helps the agency hold compliance and keep care standards high without manual follow-up.
HR management is one part of PIMSY
The same platform handles payroll, scheduling, renewals, documentation, and billing, with the patient record at the center.
What practices say about running on PIMSY
The layout is straightforward and easy to navigate. The SAL Calendar is intuitive and a much better way for scheduling than a lot of what I’ve seen. Most importantly, it’s stable and autosaves.
You’ll be happy to know that all six auditors said PIMSY is the best system they’ve ever seen. We received 100% compliance on our documentation since we implemented PIMSY. Hooray!! Quite a testament to how it is helping us.
Questions about HR management in PIMSY
Can PIMSY EHR help with staff scheduling?
Yes. PIMSY’s centralized scheduling helps prevent scheduling mishaps, keep coverage adequate, and let teams coordinate shifts across the practice.
How does PIMSY EHR handle employee documents?
PIMSY’s electronic personnel files offer centralized document management for securely storing, tracking, and retrieving employee records, licenses, certifications, and other HR documents.
Does PIMSY EHR track employee renewals?
Yes. PIMSY tracks renewals for certifications, licenses, and required training, and sends reminders when items are due so nothing lapses unnoticed.
Can PIMSY EHR manage role-based access for staff?
Yes. PIMSY lets organizations assign role-based permissions, so employees only have access to the information and functions relevant to their responsibilities. That control is critical for HIPAA compliance in agencies of all sizes.
How does dual sign-off work for supervision?
PIMSY automates dual sign-off workflows by routing clinical documentation for supervisor oversight. When indicated, a supervisor’s review and signature can be required before billing, which supports professional accountability and compliance across clinical operations.
Does PIMSY handle payroll for behavioral health staff?
Yes. PIMSY’s payroll module supports flexible productivity pay structures, including flat rates, percentage-based, and nonbillable time, with precise tracking of work hours, PTO, and mileage on custom pay schedules.
HR management that keeps your people side as current as the chart.
Book a free demo to see how PIMSY runs payroll, scheduling, personnel files, credential renewals, and supervision inside the same platform your clinicians document in.
- Payroll with flexible productivity pay structures
- Centralized scheduling and secure personnel files
- Automatic reminders for credential and license renewals
- Role-based access for HIPAA compliance
- Dual sign-off supervision built into documentation
Book a Free Demo