Inventory
Management

Medication Inventory Management Solution

Mental and behavioral health organizations face distinct challenges in securely managing medication inventory. Adhering to strict regulatory requirements regarding the handling, storing, and monitoring of these inventories is a tedious task that requires thorough oversight. Failure to meet these requirements can lead to medication errors, legal issues, higher costs, significant fines, and even potential patient harm. Effective inventory management helps practices have the right medications in the right location at the right time, preventing drug shortages and maintaining patient outcomes.

Request a Demo

See How it Works

PIMSY’s Inventory Management Features

Medication, Equipment, & Supply Tracking

PIMSY’s medication, equipment, and stock level tracking feature gives you full visibility across all inventory categories, ensuring the timely availability of resources.

Automated Low Stock Alerts

Automated low-stock alerts ensure that your inventory is always well-maintained, helping to avoid drug shortages and disruptions in patient care.

Automated Pill Decrements

Accurately track medication usage, ensuring real-time updates to inventory levels as medications are administered via our eMAR (electronic medication administration record) feature.

System vs. Manual Counts

Establish accountability with comparison tracking between manual pill counts and automatic system counts. Features like this ensure each pill is accounted for and protect the organization, patient, and staff legally and ethically.

Real-Time Updates

Real-time updates provide immediate visibility into inventory levels, ensuring that changes are reflected instantly for better decision-making and resource management.

Barcode / QR Code Integration

Reduce data entry errors and improve safety with barcode and QR scanning. This feature provides another level of patient safety by matching each bottle with the appropriate patient.

Regulatory Compliance

Easily generate audit-ready reports to meet HIPAA regulations. PIMSY helps safeguard against medication diversion and supports compliance with DEA storage and handling requirements.

Request a Demo

Client Testimonials:

“PIMSY has been everything I’ve wanted – and more – all under ‘one roof’. From client scheduling, billing, tracking, statistics, and even sending client reminders. I am so much more efficient in my practice now and wish I had discovered PIMSY sooner.”

– Dan S.

“PIMSY helps us manage our agency more efficiently and has everything you could want: …automated billing, a powerful scheduler, extensive online patient portal, appointment reminders, easy-to-use catalog of diagnosis codes, custom note templates and, surveys.”

– Andrew H.

FAQs:

Why is inventory management critical in mental health facilities?

Drug inventory management ensures that in-house, “bring from home”, and prescribed medications and supplies are available when needed, helping maintain uninterrupted patient care and operational efficiency.

Can I track medication expiration dates in PIMSY?

Yes, PIMSY automatically alerts staff when medications are nearing expiration, helping facilities rotate stock effectively and minimize waste.

What are common inventory challenges in behavioral health settings?

Challenges include accurately tracking medication inventory, updating pill counts, managing supply chains across multiple locations, and ensuring compliance with strict regulatory requirements.

What is the importance of communication in medication management?

Effective communication between pharmaceutical manufacturers, pharmacy staff, and clinicians is essential to prevent medication errors and ensure patient safety.

Simplify Inventory Management with PIMSY EHR

Entrusting a comprehensive practice management solution like PIMSY EHR is vital to building a solid framework for effective inventory management in your behavioral health agency. Ready to streamline your Inventory Management? Reach out to see how our inventory system can help!

Get Started

Inventory
Management

Medication Inventory Management Solution