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EHR and practice management for mental / behavioral health

What Are the Advantages to Cloud-Based EHR?

PIMSY behavioral health EMR and practice management system shares advantages to Cloud based EHR

by Leigh-Ann Renz, 9.7.16

What’s Your IT Background?

Have you ever owned + operated a server? Do you understand ins and outs of security and compliance on a server? Are you comfortable with performing maintenance and backup on a server? While it’s tempting to think that hosting an EHR yourself will be easier or cheaper, unless you can answer a resounding “yes” to each of those questions, doing so will probably cost you a lot of time, money, and frustration.

Even if you can answer “yes” to those criteria, keep in mind that performing those tasks, no matter how familiar they are, is going to take time and attention away from your clients and managing your practice.

More Secure From Hacking

Do you have a secure place to house a server? A cloud-based server is almost always going to be more secure than one stored on-site. This is particularly true for Protected Health Information (PHI) covered by HIPAA, as the cloud-based servers host data across all industries and are less easily identifiable than actual agencies.

More Secure From Natural Disaster

A huge advantage to cloud-based servers is 1) they aren’t located where your office is; and 2) they are usually backed up to multiple locations. This means that – were your practice to be affected by a natural disaster (tornado, hurricane, flooding, etc) - there won’t be exposed paper records; and the data would be safe.

Most cloud-based data vendors house your information in multiple locations nationwide, so that if one of the server areas is hit by a natural disaster, the other(s) aren’t. The chances of a natural disaster striking two server locations in two completely different parts of the country are highly unlikely.

Automated Backups

Not having to process backups, whether you’re comfortable with them or not, can save a lot of time and stress. Cloud-based servers typically offer automated backups, to multiple locations, included in the cost.

Seamless Updates

What happens if the program has an update? Your mental health EHR wants to share new functionality that might be extremely beneficial to you, but if you’re hosting the server, it can be incredibly difficult to receive the new information – and perhaps even create issues if you’re using an outdated version of the program.


If you have issues on a cloud-based server, the accountability is with the provider: a quality vendor will offer Support and fix the problem, efficiently + affordably getting you back to business. When you host the system yourself, you’re accountable for any hiccups that arise. This can be incredibly stressful and time-consuming.

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Leigh-Ann Renz, Marketing Director of PIMSY behavioral health EMR, shares the advantages to Cloud-based EHR


Leigh-Ann Renz is the Marketing & Business Development Director of PIMSY EHR. For more information about electronic solutions for your practice, check out Mental Health EHR.

Kudos from Clients

  • Seth H.

    “PIMSY more than pays for itself by streamlining my office, improving efficiency and reducing billing times. I would recommend PIMSY to anyone looking for a good EMR company that will help you implement its program and help you with any questions you have along the way.”

    ~ Seth H., Business Owner

  • Karen B.

    “Love PIMSY! So much quicker to complete notes and easier for everyone working with clients to know current authorizations and track units.”

    ~ Karen B., Therapist

  • Dr. Carmen L.

    “I am extremely appreciative and am so glad I decided to go with PIMSY versus the other options I was considering. I was singing your praises to a colleague of mine today who is feeling overwhelmed with her paper process. I highly recommend all of you.”

    ~ Dr. Carmen L., Program Director

  • Kim T.

    “We are now functioning at a 50% faster recovery rate for money and a 50% lower denial rate. You should really give the PIMSY team time to demonstrate for you personally.”

    ~ Kim T., Business Director

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