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Ambient Scribe

Let the session fill in your note.

Ambient Scribe records the appointment and populates your note with the details from the session. You generate the note, review it, and sign, so clinical judgment stays with you. It is built for behavioral health, it runs inside PIMSY’s own secure, HIPAA-compliant system, and the audio is processed and discarded once your note is populated.

PIMSY Ambient Scribe recording a behavioral health session
HIPAA Compliant
42 CFR Part 2 Ready
SOAP, DAP, BIRP & More
ONC-Certified EHR
The Documentation Problem

The hard part of the note is not writing it. It is remembering it.

Behavioral health clinicians spend the session fully present with the client, then spend the evening reconstructing it from memory. Progress notes, assessment notes, and therapy notes pile up, each one rebuilt hours after the conversation that produced it. The detail fades, the notes take longer, and the work follows clinicians home.

Most AI scribes make that trade worse. They invent detail, smooth over gaps with plausible-sounding text, and produce a narrative the clinician cannot fully trust. In a clinical record, a fabricated sentence is not a convenience. It is a liability.

Ambient Scribe takes a different approach. It captures the session as it happens, in person or over telehealth, and fills in your note answers in your chosen format. You stay present in the room, the note is populated when the session ends, and nothing enters the chart until you generate, review, and sign it.

What clinicians actually want from an AI scribe

  • Note answers filled in from what was actually said in the session, with nothing invented
  • The note format their practice already uses: SOAP, DAP, BIRP, or a custom template
  • Answers they review and adjust before anything enters the record
  • Documentation that meets 42 CFR Part 2 requirements, not just general therapy
  • A note that lands directly in the client record, with no copy-paste and no separate app
  • Audio that is processed and discarded, never stored or sent outside the system
PIMSY Ambient Scribe generating a clinical note

An AI scribe built for the record it fills in.

Ambient Scribe uses natural language processing to capture the spoken detail of a session and populate your note with it, which is what removes the manual reconstruction of every note. The work that used to mean staying late to rebuild the session from memory becomes a populated note to review, generate, and sign.

What makes it usable in a clinical setting is the discipline around the data. Sensitive information stays within the secure confines of PIMSY’s system, the audio is processed and discarded once your note is populated, and the scribe is designed to avoid inventing detail. Where the session did not cover something, the note reflects that rather than filling the gap with something that sounds right. That single behavior is the difference between a tool a clinician can sign behind and one they cannot.

Ambient Scribe also pairs with Paisly, PIMSY’s AI note assistant, so the spoken detail of a session and the structured data of the chart both feed documentation that stays accurate and HIPAA compliant from the room to the record.

Three moves from spoken session to a finished note

You run the session and you sign the note. Ambient Scribe fills in the answers in the middle.

1
Start Recording

Hit record when the session begins

Ambient Scribe captures the conversation in the background, in person or over telehealth. There is no phone on the table and no interruption to your flow, so you stay present with the client instead of taking notes.

2
Populate The Note

Fill answers from the recording

Click Fill Answers from Recording, and Ambient Scribe pulls the relevant detail from the appointment and populates your note answers in your chosen format. There is no retyping what was already said in the room.

3
Generate & Sign

Generate, review, and sign

You generate the note from the populated answers, read it through, make any necessary adjustments, and sign it into the record. Nothing enters the chart until a person has reviewed it, which keeps clinical judgment where it belongs.

Where Ambient Scribe shows up in practice

Time back in your evenings, a note you can trust, and full presence with the client in the room.

Your evenings back

The note is populated from the session by the time it ends, so the documentation that used to follow you home is mostly done. Generate, review, sign, and move on.

Accurate by design

Ambient Scribe fills the note from what was said in the session. It does not invent detail, so the answers reflect the conversation and not a guess, and you review every note before it is signed.

Secure and compliant

Sensitive information stays inside PIMSY’s system and the audio is processed and discarded once your note is populated. Built for behavioral health, it meets HIPAA and 42 CFR Part 2 requirements for SUD documentation.

Familiar and integrated

Choose from standard note formats or your own templates, and the finished note populates directly into the client record. It works in person and over telehealth, with nothing new to learn.

Ambient Scribe is one part of PIMSY

Scribing is clinical, and so is documentation, treatment planning, and the measures behind every note. All of it runs inside PIMSY, with the patient record at the center.

Common Questions

Questions about Ambient Scribe

What note formats does Ambient Scribe support?

You can choose from standard templates or create your own. Standard formats include SOAP, DAP, and BIRP, along with custom templates, so the generated note matches the way your practice already documents.

Does it work for telehealth as well as in-person sessions?

Yes. Ambient Scribe captures the session however you see clients, in the room or over telehealth, and fills in the note the same way in both settings.

Do I still review the note before it is signed?

Always. Ambient Scribe fills in the note from the recording, and you generate it, then read, edit, and finalize. Nothing goes into the record without your approval, so clinical judgment stays with the clinician.

Is it built for substance use disorder documentation?

Yes. Ambient Scribe is built for behavioral health, including SUD settings, and is designed to meet 42 CFR Part 2 requirements rather than general therapy documentation alone.

What happens to the session audio?

The audio is processed to fill in the note and then discarded. Nothing is stored, and all sensitive information stays within the secure confines of PIMSY’s system, in line with HIPAA requirements.

Is there training required to use it?

If you already know how to run a session and sign a note, there is nothing new to learn. Ambient Scribe fits into the documentation workflow your team already uses inside PIMSY, and the note populates directly into the client record.

Ready to See It?

Stay present in session. Skip the retyping.

Stay present with your clients and let Ambient Scribe fill in the note from the session. Book a free demo to see how PIMSY captures an appointment and populates an accurate, secure, and signable clinical note.

  • Your note answers are populated from the session
  • SOAP, DAP, BIRP, and custom note formats
  • Works in person and over telehealth
  • Audio processed and discarded, never stored
  • ONC-Certified, HIPAA and 42 CFR Part 2 ready

Book a Free Demo