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17 Free Tools

Free Tools for Behavioral Health Practices

Calculators, lookup tables, and reference guides built specifically for mental health and substance use treatment providers.

Practice Finance 5 tools
Revenue Leakage Calculator
Find exactly where your practice is losing billable revenue across no-shows, underbilling, and payer gaps.
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No-Show Cost Calculator
Calculate the true annual cost of patient no-shows, including lost revenue and clinician idle time.
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Sliding Scale Fee Calculator
Set equitable, income-based fees for clients while keeping your practice financially sustainable.
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Group Practice Profitability Calculator
Analyze revenue, overhead, and margin across your clinician team to understand true per-provider profitability.
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Caseload Capacity Planner
Estimate how many clients your team can serve and identify when you need to hire or reallocate caseloads.
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Billing & Coding 6 tools
Behavioral Health CPT Code Finder
Search and identify the correct CPT codes for mental health, SUD, and psychiatric services.
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Claim Denial Code Lookup
Look up CARC and RARC denial codes, understand the reason, and get guidance on how to appeal or refile.
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CMS 1500 Box-by-Box Guide
Interactive field-by-field reference for completing the CMS 1500 claim form correctly the first time.
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Modifier Cheat Sheet
Quick-reference guide to billing modifiers commonly used in behavioral health and SUD billing.
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ICD-10 Mental Health Code Lookup
Search and validate ICD-10-CM diagnosis codes for mental health, behavioral health, and SUD conditions.
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UB-04 Box-by-Box Guide
Field-by-field reference for completing the UB-04 institutional claim form used by facilities and hospitals.
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Credentialing & Enrollment 3 tools
Behavioral Health Taxonomy Code Finder
Find the correct NPI taxonomy code for your specialty, license type, and treatment setting.
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Credentialing Checklist Generator
Generate a customized credentialing checklist based on your provider type, state, and payer mix.
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Payer Enrollment Timeline Estimator
Estimate how long payer enrollment will take by payer type so you can plan your revenue start date.
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Clinical Documentation 2 tools
Session Note Template Generator
Generate structured session note templates for individual, group, and family therapy in multiple formats.
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Outcome Measure Library
Browse a library of validated outcome measures used in behavioral health to track client progress.
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PIMSY brings billing, scheduling, clinical documentation, and reporting together in one platform built for behavioral health.

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